We are looking to hire an Secretary/ Office adman who will organize and coordinate all administrative duties and office procedures. Your main objective is to maintain a pleasant work environment. Ensuring a high level of organizational effectiveness and communication.
Responsibilities:
- Serving as the point person for office duties including:
- Manage office G&A budget, ensure accurate and timely reporting
- Manage relationships with vendors, service providers and landlord, ensuring that all items are invoiced and paid on time
- Address employees queries regarding office management issues (e.g. business cards, hardware and travel arrangements)
- Assist with hiring including posting on job boards and managing these posts
- Assist in the onboarding process for new hires including preparing materials, ordering new equipment, setting up stations
- Keep a detailed list of requested food items, purchase, and stock food for the team Organize and file company invoices
- Collect employee invoices and ensure proper reimbursements
- Gather and report sick days/vacation days to payroll
- Assess what equipment or supplies are needed and purchasing these items
- Run errands (e.g. post office, purchasing employee gifts, etc)
- Planning company fun days, birthdays, anniversaries, and events
Requirements:
- Bachelor's degree Advantage
- At least 2 years experience in a similar administration position
- Bilingual - fluent Hebrew and English
- Proven understanding of office administrator responsibilities, systems and procedures
- Knowledge of basic Israeli taxes, compensation, and pension regulations
- Ability to create detailed and organized budgets & spreadsheets
- Excellent time management skills and ability to multi-task and prioritize work autonomously
- Attention to detail and problem solving skills
- Excellent written and verbal communication skills
- Feels comfortable working in a team setting
- Willingness to take initiative and learn new skills
- A creative mind with an ability to suggest improvements