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As our Executive Assistant you will support the CEO and the Vice President of the company. This role will coordinate and manage their scheduling, prepare and organize important and strategic meetings, and support their work design in balance with their life design. This role serves as the eyes and ears for the CEO and the Vice President, connecting organizations, projects, and critical business information to them, ensuring meetings and materials are efficient and effective and serves as a trusted partner to deliver against the legal priorities of the business.

The dynamic nature of this role requires that the ideal candidate have exemplary time management skills and the ability to identify and anticipate the CEO and the Vice President needs. The role must interact seamlessly and with a professional demeanor across a broad range of individuals including members of the Senior Management Team, Board of Directors, and leaders that report to the CEO and the Vice President. To perform this job successfully, the individual is expected to handle highly sensitive and confidential financial, legal, personnel and institutional information while exercising professionalism and discretion.

Please submit your CV in English

Please note - this is a temporary role until Aug 31. 2024 with an optional long term contract

Executive Assistant

In this role, you will provide support to the President of Head of Integrated Supply Chain - International Region, in all administrative, organizational, and operational capacities. Working within a large and intricate organizational framework, you will play a critical role supporting in navigating complex operational challenges and driving strategic initiatives forward. Your dedication, proficiency, and proactive approach will be instrumental in ensuring the continues success.

Your role:

Efficiently manage the schedule, including mail screening and prioritizing tasks.
Organize and host meetings, events, conferences, and webcasts, ensuring seamless execution.
Undertake special projects and preparation for senior management meetings.
Draft correspondence, office documents, meeting minutes, and PowerPoint presentations to facilitate communication and decision-making processes.
Ensure that all activities and processes are aligned with the demands and objectives of the Executive, fostering cohesion within the team.
Serve as a contact to employees or other stakeholders inside and outside the organization.
Support of organizational and country leadership on promoting related activities
Develop travel plans, travel arrangements (including visas), and related expenses.