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Required Office Manager
Join our dynamic People & Culture team as an Office Manager, where your detail orientation, passion, and energy help shape our nurturing workplace. If you're a collaborative team player looking to contribute to a thriving culture, we want to hear from you.
In order to rock this role, you need to master the office and make sure that things are getting done smoothly at all times - from being the focal point to all office related things, to managing suppliers, and making sure our office facility runs flawlessly (and yes, it also say you will need to take things out of the dishwasher and cut vegetables in the morning).
As office manager youll:
Be on top of logistical office needs.
Making sure all office day to day responsibilities are executed with high quality that promotes smooth office experience for all.
Support P&C Back office.
Design, Drive, and execute all Employee-Experiences aspects (events, on/off-boarding touchpoints, company milestones, Wellness programs, etc.), while building a budget and tracking it.
Build and maintain a top-notch industry vendors list for different needs.
Think on creative ideas on how to improve employee experience in different aspects - hiring, office, company/ site/team/ individual level.

Were looking for an experienced out-of-box-thinking Office & Employee Experience Manager who can comfortably multi-task while keeping a smile on their face.

As our administrative champion, youll use your organization superpowers to oversee all aspects of daily office operations, financial affairs and employee experience while working closely with our team.

Located at the heart of Tel Aviv (next to Hashalom train station, light train and private parking), we invite you to join our elite, yet humble team, in our meaningful journey.

In this role you will:
Oversee all aspects of daily office operations, including managing the facilities of the building, orders, supplies, vendor relationships.
Manage, contract, and cooperate with office vendors and service providers.
Ensuring the office work environment is kept and organized to a high standard, taking initiatives to improve our daily working environment.
Support financial operations: vendor payments, invoicing, bank transfers, hours reports for salaries.
Manage the office and welfare budgets, ensuring expenses are tracked and kept within budgetary limits.
Support travel and offsites arrangements such as booking travel, arranging accommodations, and coordinating logistics for offsite meetings.
Plan and execute welfare activities such as trips, holidays, events, night-outs, happy hours, swag, etc.
Responsible for employee life cycles: childbirths, work anniversaries, birthdays, weddings, sicknesses, etc.
Work to uphold office policies as necessary and support onboarding/offboarding logistics alongside the HR department.

This is a full time position and will be based in our Tel Aviv office, located 5-minute walk from Hashalom train station, and we also have our own parking lot. We work in a hybrid mode, with flexible working hours.

We are looking for an Office Manager who will join the HR team on the Israeli site for a temporary position between 1/4 to 20/5

You Will:

Responsible for office operation and maintenance, including food and other supply orders, managing cleaning services, deliveries, office supplies and more.
Responsible for the facilities, including communication with the property owner and relevant vendors.
Be the face of the office to greet visitors and welcome/onboard new employees on their first and last day.
Vendor management price negotiations, contracts, opening vendors
Administrative help to employees- Travel insurance, US visa renewal, employment visa renewal, etc.
job id :R_101697